Overview of roles and permissions

Users on the platform have a role to which certain rights are assigned. Each user has a role on the platform as well as a role for each team they have access to.

Roles and permissions on the platform

We distinguish two roles:

• Administrator
• Participant

Administrator of the platform

The administrator can change settings, including:

• General settings, such as:
  • Platform name and language.
  • Enabling or disabling update emails.
  • Logo and color settings.
• User management:
  • Add and edit users.
  • Send invitations to users.
  • Change the frequency of update emails for users.
  • Manage user roles on the platform.
  • Manage user roles in all teams.
  • Manage user groups.
• Manage organizational structure.
• Create and edit quickscans.
• Access to the API.
• Manage central labels.

Participant

A participant has access to the platform but cannot change any settings. However, a participant can have the role of 'Administrator' within a specific team, where they can make changes to settings.

Roles and permissions within a team

Users have a role within the teams they have access to. This role may differ from team to team. We distinguish four roles:

• Viewer
• Commenter
• Participant
• Administrator

Viewer

A viewer can view all content but cannot change or add anything.

For OGSMs, the platform administrator can set what the viewer can see:

• The full OGSM.
• Whether or not to display the status of items (traffic lights).
• Whether or not to show progress reports for items.
• Whether or not to show actions.

These settings apply to all OGSMs on the platform.

Commenter

A commenter can leave comments but cannot add or modify content.

Participant

A participant can:

• Create items in the tools, such as brainstorms and OGSMs.
• Modify items:
  • In OGSM: Modify all items if the OGSM status is set to 'Draft'.
  • In OGSM: Modify only the items they own or items without an owner.
  • In other tools: Modify items that the user has created.

Administrator of a team

The team administrator can:

• Grant access to users and manage their roles.
• Modify the layout of the team (name and tabs).
• Add and remove tools.
• Modify items:
  • In OGSM: Modify all items, even if they are not the owner of an item.
  • In other tools: Modify all items.